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Current Positions

CUSTOMER SERVICE ADMINISTRATOR

Responsibilities

  • Responding to phone calls and emails within a specified time frame, providing regular updates to the Customer Service lead regarding urgent issues, and maintaining a proactive approach in addressing customer inquiries

  • Responsible for preparing, updating and maintaining purchaser files and various documentation, which involves keeping track of key packages

  • Responsible for updating and managing calendars, this requires precision and attention to detail to ensure all scheduled dates are accurately represented

  • Responsible for crafting and issuing work orders

  • Responsible for maintaining, reviewing and updating the portal to ensure the systems are up to date and functioning optimally

  • Overseeing the maintenance of the site office, which includes managing inventory

  • Undertaking any other duties as assigned by the Director of Customer Care, demonstrating flexibility and adaptability in meeting the organization’s needs

Requirement

  • Have a minimum of 3 years of experience in a customer service role, preferably in the construction or real estate development industry

  • Possess a post-secondary degree or diploma in business administration, real estate, or related field

  • Be proficient in using CRM software and Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)

  • Have excellent communication skills, both written and verbal, to effectively interact with customers and internal teams.Be highly organized, with strong attention to detail and the ability to manage multiple tasks simultaneously

  • Have a proactive approach to problem-solving, with a strong ability to make decisions under pressure

PROJECT COORDINATOR - ICI

Responsibilities

  • Assist the Project Manager and Superintendent with overall project performance including costs, schedule, quality, and project status

  • Develop and maintain excellent relationships with sub-trades and clients

  • Manage change order processes, including pricing, negotiating, processing, and assessing cost and schedule impact prior to reviewing with the Project Manager

  • Administrating RFI and shop drawing process

  • Develop performance status reports for the Project Manager regarding cost forecast, schedule, and safety

  • Assist the Project Manager with issuing subcontracts and monitoring their progress

  • Assist the Project Manager with establishing project safety & environment programs and providing proactive leadership

  • Enforce contractual responsibilities with subcontractors

  • Involved in all facets of project closeout, including archiving documents, maintenance/warranty manuals, deficiencies, and warranty work

  • Other duties as required

Qualifications

  • Construction technical diploma and/or engineering degree and/or equivalent trade experience.

  • A minimum of 3 years of project coordinating experience with a General Contractor

  • Working knowledge of construction equipment/techniques, drawings/specifications, building material, and required standards applicable to discipline.

  • Knowledge of applicable laws and building codes.

  • Basic understanding of construction sequences.

  • Flexible and able to work in a fast-paced environment.

  • Able to establish a strong working relationship with sub-trades and clients.

  • Effective oral and written communication skills.

  • Working knowledge of Microsoft Office (Excel, Word, Outlook etc.)

  • Team player and collaborative

PAYROLL AND ACCOUNTING ADMINISTRATOR

Responsibilities

Accounts Payable/Accounts Receivable duties:

  • Ensures that both the accounts payable and accounts receivable functions are accurate and timely

  • Have a strong ability to meet deadlines and work well in a team environment

  • Responsible for creation and system entry of all billing of client invoices and receipt of and posting of all payments

  • Responsible for validation, entry and posting of vendor invoices and timely processing of system generated cheque runs

  • Reviewing subledger aging reports with management and making necessary collection calls for delinquent accounts and resolving issues as they arise

Payroll Assistant duties include:

  • Handling payroll and benefits administration

  • Prepare and maintain related payroll records and reports

  • Responsible for documenting workflow and work procedures related to the payroll system

  • Prepare and maintain standard and ad hoc reports, queries, and conduct appropriate audits to ensure data integrity

  • Verification and mailing of invoices on a daily basis

  • Coordinate with Shared Services Receivable on any changes on customer's account

  • Maintain, scan, and distribute cheques, supporting documents to appropriate financial shared services team

Requirements

  • Minimum of 2 to 3 years related experience within a Finance department with billing and payroll experience

  • Post-secondary degree in Finance/Accounting or related discipline

  • Familiarity with Jonas accounting software

  • Computer literacy; familiarity with information technology concepts, personal computers, Microsoft Windows operating systems and Microsoft Office applications

  • Strong verbal and written communication skills

  • Must possess strong math skills and a solid understanding of financial terms

  • Ability to perform data entry and communicate electronically with a strong attention to detail and accuracy

COMMERCIAL PROPERTY ADMINISTRATOR

Responsibilities

  • Review, set up and maintain lease documentation into filing system and update records spreadsheet

  • Tenant coordination including monitoring rent payments, assisting with arrears collection and processing of tenant requests

  • Work with tenants on lease commencement, lease renewals or end of lease.

  • Organizing and processing invoices for payment and updating of budgets

  • Report periodically on Commercial Portfolio, or as required

  • Can do attitude with a focus on customer service, with ability to filter and process information and facilitating prompt responses

  • Strong attention to detail, problem-solving and organizational skills in fast-paced environment

  • Ability to work accurately and efficiently to deliver consistency and high-quality results under pressure as well as meet deadlines.

  • Strong written and oral communication skills, and is capable of working well with a wide range of people across multiple disciplines.

Requirements

  • Minimum of 3 years of experience in leasing and property administration

  • Post-secondary degree in Real Estate, Business or a related discipline

  • Experience in leasing and contract administration

  • Experience in property management an asset

  • Proficient with Yardi, JDE, Word, Excel and Outlook

CIVIL PROJECT MANAGER

Company details:

- civil contractor who has grown from being single disciplinary construction to a multiple disciplinary focus
- growing, innovative company that welcomes new ideas and always looking to be more efficient in their delivery of projects
- dynamic organization that both develops their people and hires externally to be exposed to new ideas

Opportunity details:

- join a growing team where your only limitation is your ability
- competitive base salary and benefits program, including a strong bonus program

Experience required:

- 5 years or more as a Project Manager within civil construction
- proven ability to manage financial and contractual aspects of construction projects
- strong client relationships skills

ELECTRICAL ESTIMATOR

Requirements:

-5+ years of experience in electrical estimation

-Experience leading in the preparation of electrical estimates/proposals

-Experience corresponding with subcontractors, suppliers and manufacturing throughout project execution


Compensation:

- Salary $90K $100K + base

-Company benefits package

 

Responsibilities:

-Preparing estimates for commercial and high-rise buildings projects

-Estimating project (No estimating software experience required)

-Organizing bid closing

-Communicating with subcontractors, suppliers and specified manufacturers on an ongoing basis

-Performing detailed specification and drawing review

-Distributing and maintaining control of bid documents

-Reviewing special proposal requirements

-Performing all pricing or assigning pricing duties.

-Presenting the estimate/proposal.

-Ensuring that all bid forms are completed and properly executed

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